Why might the Supplier Statement have a different amount to the payables ledger?

Why might the Supplier Statement have a different amount to the payables ledger?

• A. A purchase invoice or purchase credit note might not appear on the statement
• B. A payment made to the supplier is not showing on the statement
• C. A transaction on the statement is incorrect
• D. There is a timing difference where the payment may not have arrived yet

Answer: (A)

When you compare the supplier statement with your payables ledger, you’re checking two records of what you owe. A common reason they don’t match is that the supplier hasn’t included some documents in the statement yet. If a purchase invoice or a purchase credit note hasn’t appeared on the supplier statement, the statement will show a different balance from your own ledger because your ledger records those transactions even though the supplier hasn’t posted them to their statement. In practice, reconciling involves identifying these missing invoices or credits and updating the records so both sides reflect the same outstanding amount.

When you compare the supplier statement with your payables ledger, you’re checking two records of what you owe. A common reason they don’t match is that the supplier hasn’t included some documents in the statement yet. If a purchase invoice or a purchase credit note hasn’t appeared on the supplier statement, the statement will show a different balance from your own ledger because your ledger records those transactions even though the supplier hasn’t posted them to their statement. In practice, reconciling involves identifying these missing invoices or credits and updating the records so both sides reflect the same outstanding amount.